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Lancashire County Council Invitation to Tender -  Cultural Partnership Feasibility

To research and consult on the potential to develop a Pan-Lancashire Culture Board/Partnership

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Lancashire County Council Invitation to Tender -  Cultural Partnership Feasibility

To research and consult on the potential to develop a Pan-Lancashire Culture Board/Partnership. Through discussion with arts and cultural organisations/networks in Lancashire and key strategic partners/funders and looking at other models across the UK, the findings of the consultation and research should demonstrate the need and appetite for such a board, and as appropriate, present a proposal for a model for implementation, suggested governance structure, membership and financial implications.

Deadline for receipt of tender proposals: Tuesday 5th April at 5pm

Section 1: Specification Introduction and background:

Lancashire is home to a rich and varied professional arts and cultural landscape, with an artistic offer that excels in performing arts and outdoor/festival events that take inspiration from the diverse geographies and communities that make this area so distinctive.

In the past the opportunity to support collective ambition and long-term infrastructure development has been inhibited by political boundaries leading to localised, short-term solutions, that have limited investment potential and output e.g. Lancashire received just 8% of the regional Arts Council NPO investment, 5% of the regional GftA investment and less than 3% of the investment in the region through strategic funds (2012-15). Lancashire has 15 local authorities, 3 universities, 8 Arts Council England National Portfolio Organisations and 1 ACE Bridge Organisation. Lancashire has a number of specific and effective networks but with competing pressures of local authority budgets for culture to have a dynamic future, we need to explore the value of a single platform for key conversations.

Recent factors including the successful establishment of the two Creative People and Places projects; the creation of the Lancashire LEP; the priority given to culture in the new visitor economy strategy, and the formation of Arts Lancashire have acted to reaffirm the potential for collaborative working to support inward investment and sector development, but currently there is no one vehicle for cross sector cultural working on a Pan-Lancashire footprint.

This commission aims to develop a new pan Lancashire Cultural Partnership that will; celebrate the culture of Lancashire; enhance the visibility, resilience and sustainability of Lancashire's creative sector by providing a shared vision for the future; reveal the size, scope and diversity of the sector; provide a vehicle for inward investment; improve networking and collaboration, reducing the isolation created by historic boarders; and give a clear route for communication, consultation and lobbying.

The success of this commission is dependent upon securing the views, ideas and ambitions of individuals and organisations right across Lancashire (including all districts and the unitary authorities of Blackpool and Blackburn with Darwin) with an interest/investment in arts and culture. With the support of a consultant, an appropriate structure would be explored with partners over the period April to September 2016, resulting in a proposal for a new partnership structure to be taken forward by a steering group including representatives of key stakeholders for arts and culture in Lancashire.

Deliverables and objectives

We want to commission a consultant to undertake research into successful partnership models in the UK, and through discussion with arts and cultural organisations/networks in Lancashire and key strategic partners/funders, present a proposal for a new model for implementation, including suggested governance structure and financial implications.

The project will provide us with:

  • A current profile and analysis of arts and culture in Lancashire
  • A comparative profile of different partnership models
  • A range of views from the arts and cultural sector in Lancashire about how a pan-Lancashire partnership would better support inward investment; improve networking and collaboration in the county
  • A proposed new partnership structure for Lancashire

Proposed methodology

We will commission a consultant to achieve the aims set out above. We propose the following approach but will also ask those that tender to suggest alternative or additional approaches which they feel will better meet the project objectives:

We would expect a range of information gathering methods e.g. mix of desk based research, interviews (phone/person) and possible focus group/roundtable to test outline thoughts. We have devised a starting list of around 25 contacts/organisations/networks to be contacted.

Expected outputs
After the above work has been completed, the consultant will produce a report for the steering group/funders. The report will outline a series of recommendations leading to the formation of a Pan-Lancashire Cultural Partnership/Board. 

Scope of service
It is anticipated that the service provider will attend meetings with the steering group at the County Council’s offices. The consultant may be required to travel to other locations as part of the consultation process, if this is proposed as part of the research methodology.

Proposed Project Timetable:                          

Activity

Timescales

Inception meeting

April 2016

Progress report and presentation to steering group

 

June 2016

External focus groups

July 2016

Draft report and presentation

August 2016

Final report/ outputs signed-off

September 2016


Further detailed meeting and reporting schedule to be agreed at inception meeting.  

Account and Project Management

In performing the services required under this contract the supplier will report to the Head of Libraries, Museums, Culture and Registrars with day to day contact with the Arts Development Manager at Lancashire County Council.  Please specify in your proposal the named individual(s) who will be responsible for the account management of this contract on behalf of your organisation.

Section 2: Instructions to tenderers 

Skills and Experience:

The appointed individual or organisation will have:

  • Strong strategic project management skills and a track record of meeting targets on time and within budget
  • Strategic understanding of the arts and cultural sector across Lancashire and the UK.
  • Strong communications skills
  • Excellent interpersonal skills at all levels
  • Experience of facilitating consultation with arts/cultural professionals
  • An understanding of arts/cultural strategy and funding/policy.
  • An understanding of how and why local authorities in England fund arts/culture activity

 

Responses Required and Terms of Contract:

Applicants are asked to submit

  • A letter of application which outlines how the work would be approached and stages that will be followed in conducting the work.
  • CV for each consultant involved in the delivery of the brief.
  • A breakdown of budget to include all expenses including hourly rates, travel mileage, etc.  A maximum fee of £10,000 is available for this work and it is anticipated that services will be delivered flexibly, on a part time basis, throughout the project timeframe outlined above.
  • A timetable for delivery


Testimonials and references from previous clients will be required.

Tenders will be assessed on experience, knowledge and track record, value for money as well as considering the proposed delivery schedule, number of days and willingness to work flexible hours. Professional indemnity insurance must also be in place. 

Services will be subject to written contract with staged payments.

We expect to select based written tenders only.

Submission of Tenders:

Send electronic copies of your tender including all documentation by no later than Tuesday 5th April at 5pm to heather.fox@lancashire.gov.uk  and should clearly state Cultural Partnership Feasibility in the title of the email.

After the above work has been completed, the consultant will produce a report for the steering group/funders. The report will outline a series of recommendations leading to the formation of a Pan-Lancashire Cultural Partnership/Board. Scope of service It is anticipated that the service provider will attend meetings with the steering group at the County Council’s offices. The consultant may be required to travel to other locations as part of the consultation process, if this is proposed as part of the research methodology.